Jharkhand State Gazette Name Change Process – Complete Guide (Name/Surname Change & DOB Correction)
In Jharkhand, your name change becomes most legally convincing when it is backed by a Gazette publication—because the Gazette is a government-recognized public record. In practical life, people first do an affidavit + newspaper public notice, and then publish the change in the Gazette so that Aadhaar, PAN, bank KYC, education, employment, passport and other institutions accept the updated identity with fewer objections.
Jharkhand runs its official Gazette system through the Jharkhand Government Press, Doranda, Ranchi under the state’s Printing & Stationery/controlled setup, and the state e-Gazette portal is maintained by NIC Jharkhand. The portal also explains that Jharkhand publishes Ordinary and Extraordinary Gazettes; Ordinary Gazette is typically issued weekly (Wednesday).
Important clarity (very practical):
State Gazette (Jharkhand) is strong for state-linked record needs and acts as an official public record.
Central Gazette (Gazette of India) is often used when you want nationwide uniform acceptance and is accessible through the national e-Gazette system.
This guide explains the complete Jharkhand Gazette process in a clear, step-by-step manner—covering name change, surname change, and DOB correction (where possible), along with documents, timeline, common mistakes, and how professional handling prevents objections.
1) What is Jharkhand State Gazette and why is it important?
The Jharkhand State Gazette (Rajpatra) is the state government’s official publication. Once your correction/change is published:
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It becomes an official public record that can be verified later.
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It provides continuity between your old and new identity.
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It reduces KYC objections because institutions get one strong proof instead of many scattered papers.
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It helps especially when multiple documents carry different spellings or formats.
Jharkhand’s own e-Gazette portal describes the Gazette publication system and that the Jharkhand Government Press at Doranda, Ranchi undertakes Gazette printing/publication work.
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2) Which cases are usually done through Gazette in Jharkhand?
A) Name change / Name correction
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Spelling mismatch (ex: “Rahul” vs “Raahul”)
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Removing/adding initials
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Changing first name or full name (personal reasons)
B) Surname change / Surname correction
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After marriage (surname adoption)
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Restoring maiden surname (post separation/divorce context)
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Correcting surname spelling across records
C) Date of Birth (DOB) correction
DOB correction is generally more sensitive than name change.
In practice, many authorities prefer DOB correction through primary records (Birth Certificate, school admission register, Board/University records, Passport history, etc.). Gazette—if used—should be supported by strong documentary proof, and even then, some departments may still require additional formal process. (So the correct approach is “proof-first, Gazette as support”.)
3) Eligibility – who can apply
You can proceed if:
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You have valid identity/address proof, and
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Your change is not meant to hide criminal liability or create fraud, and
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For minors: parent/guardian applies with proof and consent.
If you are currently outside Jharkhand but your birth/school/service records are linked to Jharkhand, your file still needs a clean explanation and supporting documents.
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4) Documents required
Your file becomes “objection-free” when every document carries the same spelling and same format.
A) Notarized affidavit
Include:
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Old name + New name (exact spelling, same spacing)
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Father/Mother/Spouse name
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Full address
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Reason for change
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A clear declaration that both names refer to the same person
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Signature + Notary attestation
B) Newspaper public notice
Usually:
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One Hindi newspaper, and
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One English newspaper (wide circulation)
The public notice text must match the affidavit word-to-word.
C) Identity proof + Address proof
Aadhaar / PAN / Voter ID / Passport + address proof.
D) Photos
Passport size photographs (as needed).
E) Supporting documents (case-wise)
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Marriage certificate (for surname change after marriage)
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School records/board certificate (for name spelling consistency)
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Birth certificate + earliest school record (for DOB correction)
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Any government letter/ID showing the “old” identity
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5) Step-by-step Jharkhand Gazette process
Step 1: Finalize the “exact name format”
Before doing anything, freeze:
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spelling, spacing, initials, surname order
Because later changes cause mismatch and rejection.
Step 2: Prepare affidavit (Notary)
This is your base document. Most rejections happen because affidavit wording doesn’t match later documents.
Step 3: Publish newspaper advertisement(s)
Publish after affidavit date. Preserve:
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Full newspaper page
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Date of publication
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Visible name-change text
Step 4: Prepare the Gazette application file
Your file should read like a complete “identity chain”:
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Cover/request application
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Affidavit
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Newspaper proof
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ID/address proofs
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Photos
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Supporting documents (marriage/school/birth etc.)
Step 5: Submission + scrutiny
The Gazette authority checks:
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Same spelling everywhere
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No identity conflict (father/spouse name mismatch)
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Proper supporting proof for special cases (minor/surname/DOB)
Step 6: Gazette publication
Once approved, it is published in the Gazette.
Jharkhand’s e-Gazette system explains that Ordinary Gazette is typically weekly and Extraordinary is for urgent matters; publication schedule affects timeline.
Step 7: Keep Gazette copy safely and use it for updates
After publication, you use Gazette + affidavit + newspaper as a single proof set for all updates.
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6) Fees and timeline
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Affidavit/Notary: small local charge (varies)
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Newspaper advertisement: depends on paper + city + ad size
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Gazette publication fee: as per government norms and category
Timeline:
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Affidavit: 1 day
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Newspaper: 1–3 days
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Gazette publication: depends on scrutiny + publication schedule (often a few weeks)
7) Common mistakes that delay Jharkhand Gazette cases
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Affidavit spelling differs from newspaper ad
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Initials/spacing mismatch (A B / A.B. / AB)
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Different father/spouse name across documents
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Weak proof for surname change (marriage certificate missing)
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Trying DOB correction without primary evidence (birth/school record)
8) What to do after Gazette publication
A smart sequence:
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Aadhaar
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PAN
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Bank KYC
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Passport (if applicable)
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Education records
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Job/service records, insurance, property etc.
For DOB correction: always follow the department’s rule of “primary evidence first”; Gazette works best as a support document.
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9) How LSO Legal can help in Jharkhand Gazette matters
Professional handling matters because one mismatch can waste weeks. LSO Legal helps by:
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drafting affidavit in a “KYC-safe” format
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creating newspaper ad text that exactly matches affidavit
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preparing a complete document chain (so scrutiny becomes smooth)
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handling surname change and sensitive DOB correction cases with proper proof mapping
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guiding post-Gazette updates across Aadhaar/PAN/bank/passport/education
For applying online, click here and fill your details.
WhatsApp: + 918109631969
Email: support@lsolegal.com | Website: https://lsolegal.com
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Frequently Asked Questions (FAQs)
1. What is the legal process for name change through Jharkhand State Gazette?
The Jharkhand State Gazette name change process starts with preparation of a legally notarized affidavit declaring the old name, new name, and reason for change. After this, a name change advertisement must be published in an approved newspaper. Once both steps are completed, an application is submitted to the Jharkhand Gazette Office along with supporting documents such as ID proof, affidavit, newspaper cutting, photographs, and prescribed government fees. After scrutiny and approval, the name change is officially published in the State Gazette, which becomes the final legal record.
2. Is Jharkhand State Gazette sufficient for updating Aadhaar, PAN, bank, and passport?
Yes, the Jharkhand State Gazette is considered strong legal proof for name change. Most government departments like Aadhaar, PAN, banks, and educational institutions accept Gazette notification as primary evidence. However, some departments may additionally ask for the affidavit and newspaper publication to maintain record consistency. Therefore, keeping all three documents—affidavit, newspaper notice, and Gazette copy—together ensures smooth updates across departments.
3. Can surname be changed after marriage through Jharkhand Gazette?
Yes, surname change after marriage can be legally done through Jharkhand State Gazette. The applicant must provide a marriage certificate or valid marriage proof along with a consistent affidavit and newspaper advertisement reflecting the post-marriage name. The Gazette publication legally establishes the new surname and helps update records like Aadhaar, PAN, bank accounts, passport, and employment documents.
4. Can date of birth (DOB) correction be done through Jharkhand Gazette?
Date of birth correction through Gazette is possible but requires strong primary documentary evidence. Supporting documents such as birth certificate, school records, or hospital records must clearly show the correct date of birth. While Gazette publication can support DOB correction, some departments may require additional verification or court-based procedures depending on the level of discrepancy. Gazette alone may not be sufficient in all cases, especially for major DOB changes.
5. How long does Jharkhand Gazette name change process take?
The time required for Jharkhand Gazette name change usually depends on document accuracy and Gazette publication schedule. On average, the process takes 3 to 6 weeks, including affidavit preparation, newspaper publication, scrutiny by Gazette authorities, and final Gazette notification. Any mismatch or missing document can extend the timeline.
6. Why do Jharkhand Gazette name change applications get rejected?
Most Gazette applications are rejected due to spelling mismatches between affidavit and newspaper advertisement, incorrect initials, spacing errors, inconsistent reason for name change, or missing marriage proof in surname change cases. For DOB correction cases, weak or contradictory documentary evidence is a common reason for rejection. Careful document drafting and consistency across all records is crucial to avoid rejection.
7. Is newspaper publication mandatory before Jharkhand Gazette name change?
Yes, newspaper publication is a mandatory step before applying for Jharkhand State Gazette name change. The Gazette Office relies on the newspaper advertisement as public notice proof. Applications without valid newspaper publication are generally not accepted.
8. Can minors apply for name change through Jharkhand Gazette?
Yes, minors can apply for name change through Jharkhand Gazette with consent of parents or legal guardians. In such cases, the affidavit must be executed by the parent/guardian, and supporting documents like birth certificate and guardian ID proof are required. The Gazette publication then legally records the updated name of the minor.
9. Can Jharkhand Gazette be used for educational certificate name correction?
Yes, Jharkhand Gazette publication is widely accepted for correcting names in educational certificates, mark sheets, and university records. However, educational boards may also require affidavits, school records, and Gazette copy together to process corrections.
10. Is personal presence required for Jharkhand Gazette name change?
In most cases, personal presence is not required at the Gazette Office if documents are properly prepared and submitted through authorized channels. However, authorities may ask for verification in exceptional cases or where discrepancies are found in documents.
