Introduction: What is Gazette Notification?

A Gazette Notification is an official public record published by the Government to legally notify changes, corrections, or declarations related to a person, institution, or matter.
Once a change is published in the Gazette, it becomes legally valid and officially recognized across government departments.

Gazette notification is commonly required for:

• Name change or correction

• Change of surname

• Change after marriage/divorce

• Correction in date of birth or parent’s name

• Change in religion or gender

• Official declarations required by law

Without Gazette publication, such changes are often not accepted by authorities like Passport Office, Aadhaar, PAN, Banks, Courts, or Educational Boards.

How Does Gazette Notification Work?

The Gazette process works on the principle of public legal notice.
The government publishes the change so that:

1. The change is officially recorded

2. The public is deemed to have notice of the change

3. Government departments can rely on it as legal proof

Once published, the Gazette copy acts as permanent documentary evidence.

What is State Gazette?

A State Gazette is published by the State Government through its Department of Printing / Government Press.

Key Features of State Gazette:

• Valid within the concerned state

• Accepted by state-level authorities

• Faster processing compared to Central Gazette

• Lower cost in most states

Common Uses:

• School and college records

• State government departments

• Local municipal records

• State domicile-related corrections

Each state has its own Gazette rules, format, fees, and processing timeline.

What is Central Gazette?

A Central Gazette is published by the Government of India and has nationwide validity.

Key Features of Central Gazette:

• Accepted across all states in India

• Mandatory for central authorities

• Required for international and central documentation

Common Uses:

• Passport name change/correction

• PAN card correction

• Aadhaar (in many cases)

• Visa, immigration, embassy work

• Central government employment

Central Gazette is generally more authoritative but takes more time and higher fees than State Gazette.

Difference Between State Gazette and Central Gazette (Simple)

Online Process for Gazette Notification

1. Online Process for State Gazette

Each state has its own official portal or system.
The general online steps are:

1. Fill Gazette application form (online or offline upload)

2. Upload required documents:

   • Affidavit

   • ID proof

   • Address proof

   • Newspaper publication (if required)

3. Pay government fees online

4. Application is verified by the state department

5. Gazette is published and issued

⚠️ Important:
Not all states offer a fully online process.
Some states require physical document submission even after online application.

2. Online Process for Central Gazette

The Central Gazette follows a standard online procedure:

1. Visit the official Central Gazette portal

2. Create user login

3. Fill the name change / correction application

4. Upload:

   • Affidavit

   • Newspaper publication (mandatory)

   • ID proof

   • Address proof

   • Photograph

5. Pay prescribed government fee online

6. Application verification by the Department

7. Gazette notification is published and made available

Central Gazette publication is usually released weekly.

LSO Legal Can Handle Gazette Work on Your Behalf

If you want to save time, avoid procedural errors, and ensure smooth Gazette publication, LSO Legal can handle the entire Gazette notification process on behalf of the applicant. From affidavit preparation and document verification to online application, government follow-ups, and final Gazette publication, the complete process is managed professionally—so you do not have to visit offices or deal with technical rejections. This ensures accuracy, legal compliance, and peace of mind throughout the process.

For applying online, click here and fill your details.

WhatsApp: + 918109631969

Email: support@lsolegal.com | Website: https://lsolegal.com

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Which Gazette Should Be Used?

• If the purpose is local/state records only → State Gazette

• If the purpose involves Passport, PAN, Visa, Embassy, or nationwide validity → Central Gazette

• In many cases, State Gazette is sufficient, but authorities may still insist on Central Gazette depending on the document.

Legal Importance of Gazette Notification

A Gazette Notification:

• Is recognized by courts and government offices

• Acts as final proof of change

• Prevents future legal or identity disputes

• Cannot be ignored by authorities once published

Frequently Asked Questions (FAQ) – Gazette Notification in India

What is Gazette Notification?

Gazette Notification is an official government publication used to legally record changes such as name change, name correction, surname change, date of birth correction, or other personal declarations. Once published, it becomes valid legal proof accepted by government authorities.

What is the difference between State Gazette and Central Gazette?

State Gazette is issued by the respective State Government and is generally valid within that state. Central Gazette is published by the Government of India and has all-India validity. Central Gazette is commonly required for passport, PAN, visa, and international documentation.

Is Gazette Notification mandatory for name change or correction?

In many cases, yes. Government departments like Passport Office, PAN authorities, banks, and courts often require Gazette notification as final legal proof for name change or correction.

Can Gazette Notification be done online?

Yes, Gazette notification can be done online in many cases. Central Gazette applications are mostly online. Some states also provide online portals, while others follow a partially online or offline process depending on state rules.

Is Gazette Notification an online or offline process?

It depends on the state and type of Gazette. Central Gazette follows an online application system. State Gazette may be online, offline, or hybrid (online form with physical document submission).

How much time does Gazette Notification take?

State Gazette usually takes around 15–30 working days. Central Gazette may take 30–45 days or more. Timelines can vary based on government workload and document verification.

What are the fees for Gazette Notification?

Gazette fees depend on whether it is a State Gazette or Central Gazette and also vary from state to state. State Gazette generally costs less, while Central Gazette involves higher government charges and processing fees.

What documents are required for Gazette Notification?

Common documents include an affidavit, identity proof, address proof, photograph, and newspaper publication (mandatory in most Central Gazette cases). Requirements may vary slightly by state.

Which Gazette should I choose – State or Central?

If the purpose is limited to state-level records, State Gazette is usually sufficient. For passport, PAN, visa, embassy, or nationwide validity, Central Gazette is recommended.

Can someone apply for Gazette Notification on behalf of the applicant?

Yes. Gazette notification can be applied through authorized legal service providers who manage documentation, online filing, follow-ups, and publication on behalf of the applicant.

How can LSO Legal help with Gazette Notification?

LSO Legal handles the complete Gazette notification process for applicants across all states of India, including affidavit preparation, document verification, online application, coordination with government departments, and final Gazette publication—saving time and avoiding rejection.