December 11, 2025

How To Add Name In Birth Certificate Gujarat

Adding a child’s name in the birth certificate is an important step because this document is used for school admission, passport, Aadhaar, property rights, and all future legal records. Many hospitals issue a birth certificate without a name, and parents need to update it later.

Most Visited Blogs

1. Introduction – Why Adding Name in Birth Certificate Is Important

A birth certificate is the first legal identity proof of a child. If the name is missing or not updated, it can cause problems in school admission, making Aadhaar card, getting a passport, or applying for government schemes.
Adding the child’s name early ensures that all future documents carry the correct and legally verified details.

2. When Can You Add a Name in Birth Certificate?

Name can be added any time after birth, depending on state rules.
Many states allow up to 1 year without affidavit.
After 1 year, additional documents or affidavits may be required.
If more than 3 years have passed, some states require a court order or magistrate affidavit.

3. Documents Required to Add Name in Birth Certificate

The commonly required documents include:

Original Birth Certificate (without name)
Hospital Birth Record / Discharge Summary
Parents’ Aadhaar Card (Mother & Father)
Marriage Certificate (sometimes required)
Name Declaration Letter (Annexure-based or simple affidavit)
Address Proof (Aadhaar / Ration Card / Electricity Bill)
Application Form for Name Addition
Joint Signing of Parents (in many states)

Optional documents (if time limit is exceeded):

Notary affidavit
Magistrate affidavit
Court order (rare, only if data mismatch)

4. How to Add Name in Birth Certificate Online

(Some states like Delhi, Maharashtra, Karnataka, Gujarat, MP, Rajasthan, UP etc. support online correction)

Step 1:

Visit your state’s official Birth & Death Registration website.

Examples:

crsorgi.gov.in
e-Mitra Rajasthan
SMC portal Gujarat
M Seva App (some states)
Municipal Corporation website

Step 2:

Step 3:

Select “Birth Certificate Name Addition” or “Correction” option.

Step 4:

Fill in details:

Registration number
Date of birth
Child’s name
Parent details

Step 5:

Upload required documents (PDF/JPEG formats).

Step 6:

Pay the applicable fee online (₹20–₹200 depending on state).

Step 7:

Submit the request and download the acknowledgement receipt.

Step 8:

Track the status online until approval.

Once approved, you can download the updated birth certificate (if online download is available) or collect it from the municipal office.

5. How to Add Name in Birth Certificate Offline (Municipal Office Method)

Step 1: Visit Local Registrar Office

Go to the Municipal Corporation / Nagar Palika / Gram Panchayat office where the birth was registered.

Step 2: Fill Application Form

Ask for the “Name Addition / Correction” form.

Step 3: Attach Documents

Submit:

Old birth certificate
ID proofs of parents
Hospital record
Affidavit (if required)

Step 4: Verification

Registrar checks details with hospital records.

Step 5: Pay Fees

Fees vary from ₹20 to ₹200 depending on your state.

Step 6: Collect Updated Certificate

You will get the new birth certificate with the child’s updated name.

6. Fees for Adding Name in Birth Certificate

Normal Fee: ₹20–₹200 (state-specific)
Late Fee: ₹50–₹300
Affidavit Charges: ₹50–₹200 (if applicable)
Court Order (rare cases): As per legal fee

7. Time Required for Name Addition

Online Process: 2–7 working days
Offline Process: 3–10 working days
With Affidavit: 7–15 days
Court order cases: 30–60 days

8. Common Reasons for Rejection

Incorrect details in application
Hospital record mismatch
Parents’ names not matching Aadhaar
Missing documents
Incorrect affidavit format
Applying late without required approvals

9. Important Tips for Smooth Approval

Ensure spelling of the child’s name is correct
Father’s and mother’s names must match all ID proofs
Upload clear, readable documents
If more than one year has passed, prepare an affidavit in advance
For adopted children, follow adoption certificate rules
If the child already has Aadhaar with another spelling, correct Aadhaar first

10. FAQs on Adding Name in Birth Certificate

Q1: Can I add the name in the birth certificate after 5 years?
Yes, but you may need an affidavit or court order depending on state rules.

Q2: Can I add name in birth certificate without parents’ joint signatures?
Some states allow single parent signatures; others need both.

Q3: Can I add name in a hospital-issued birth certificate?
No. Only Municipal Corporation-issued certificate can be updated.

Q4: Can name be added to a foreign-born child’s Indian birth certificate?
No. Foreign births must be registered with Indian Embassy first.

Q5: Is online name addition available in all states?
Not yet. Some states allow full online, others only offline.

Conclusion

Adding your child’s name to the birth certificate is a simple but important process. Whether you choose the online or offline method, keeping all documents ready and correct makes the approval fast and smooth. A corrected birth certificate helps in Aadhaar, passport, school admission, and all future legal documentation.

Need Assistance?

For applying online, click here and fill your details.

Call/Helpline: 9171052281 | 07554222969 | 8109631969

WhatsApp: +91 8109631969

Email: support@lsolegal.com | Website: https://lsolegal.com

Follow LSO Legal?
Facebook | Instagram | YouTube | LinkedIn

Go Back

All Blogs