How to Correct Name in Birth Certificate – Legal Steps & Required Documents

By LSO Legal Private Limited

Introduction

Your birth certificate is the first and most important proof of identity and citizenship in India.
Any error in your name — even a single spelling mistake — can create major issues while applying for a passport, Aadhaar, PAN card, school admission, government jobs, or visa.

Fortunately, the law in India allows you to legally correct or update the name in your birth certificate through a verified and systematic process.
Let’s understand step-by-step how to do it and what documents you need.

Common Reasons for Name Correction in Birth Certificate

People usually request name corrections due to:

1. Spelling mistakes in the name (like Aman written as Amann).

2. Incomplete name entry (missing surname or middle name).

3. Change of name after adoption, marriage, or religion conversion.

4. Typographical or clerical errors made by the hospital or municipality.

5. Mismatch between the birth certificate and school records or Aadhaar.

Legal Authority for Birth Certificate Corrections

In India, birth certificates are issued by the Municipal Corporation, Municipal Council, Gram Panchayat, or Registrar of Births and Deaths as per the Registration of Births and Deaths Act, 1969.

Under this Act, the Registrar of Births and Deaths has the power to correct or update entries in the birth record after proper verification.

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Step-by-Step Legal Procedure

Step 1: Prepare an Affidavit for Name Correction

Create an affidavit on ₹100 non-judicial stamp paper mentioning:

• Correct and incorrect spellings.

• Reason for correction.

• Declaration that both names refer to the same person.
  Get it notarized by a First-Class Magistrate or Notary Public.

Step 2: Gather Supporting Documents

Attach documents showing the correct name, such as:

• Aadhaar Card

• School certificate

• Hospital birth record

• Parents’ ID proof

• Passport or PAN card

Step 3: Submit Application to the Local Registrar

Visit your Municipal Corporation / Gram Panchayat / Birth Registrar Office and fill the Correction Application Form.
Attach:

• Original Birth Certificate

• Notarized Affidavit

• Supporting Documents

Step 4: Gazette Notification (For Major Changes)

If the correction involves a complete name change, you must publish the change in the State Gazette.

• Submit the affidavit, ID proofs, and application to the Gazette department.

• After approval, a Gazette Notification will be published confirming the new name.

Step 5: Receive the Corrected Birth Certificate

After verification, the Registrar will issue a revised birth certificate containing the corrected name.
The corrected version is legally valid for all future use.

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Documents Required

1. Original Birth Certificate (with incorrect name)

2. Notarized Affidavit for Name Correction

3. Applicant’s Aadhaar / PAN / Passport

4. Hospital or school record showing correct name

5. Parents’ ID proof

6. Self-attested photographs

7. Gazette publication (for major name change)

Name Correction for Minors

If the applicant is below 18 years, parents or guardians must sign the affidavit and correction form on the minor’s behalf.
Both parents’ ID proofs and birth certificate copies are mandatory.

Important Legal Notes

• Never use two names simultaneously after correction.

• Keep multiple photocopies of your corrected certificate for future use.

• Gazette-based name correction is permanent and legally binding.

• Avoid fake agents or middlemen — always apply through legal or authorized channels.

Why Choose LSO Legal for Birth Certificate Name Correction

 Legally verified affidavit & Gazette drafting
 End-to-end support till certificate re-issuance
 Fast, transparent, and affordable process
 100% confidentiality & secure documentation
 Available online and across all Indian states

Conclusion

Correcting your name in your birth certificate may seem complex, but with proper documentation and legal guidance, it’s a straightforward and permanent solution.

With LSO Legal Private Limited, you can complete your entire process legally, safely, and efficiently — from affidavit drafting to final certificate delivery.

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? Frequently Asked Questions (FAQ) – Name Correction in Birth Certificate

1. Can I legally correct my name in the birth certificate in India?

Yes ✅. You can legally correct or change your name in the birth certificate by submitting an application to the Municipal Corporation or Birth Registrar Office, supported by affidavit, ID proof, and Gazette notification (if required).

2. What is the legal process to correct a name in a birth certificate?

The process includes the following steps:
1️⃣ Prepare an Affidavit mentioning the correct name and reason for correction.
2️⃣ Attach supporting documents such as Aadhaar or school records showing the correct spelling.
3️⃣ Submit an application to the Birth Registrar or Municipal Office.
4️⃣ If the name was legally changed, attach your Gazette notification copy.
5️⃣ Once verified, a new corrected birth certificate will be issued.

3. When is Gazette publication required for name correction in a birth certificate?

Gazette publication is required if the change involves a complete name change, surname addition, or name change after marriage, adoption, or religious conversion.
For minor spelling mistakes, Gazette publication is usually not mandatory.

4. What documents are required for correcting a name in a birth certificate?

You will need:

• Application form for correction

• Affidavit for name correction

• Original birth certificate

• Valid ID proof (Aadhaar / PAN / Passport)

• Educational records showing the correct name

• Gazette notification (if applicable)

• Parents’ ID proofs (in case of minor)

• Supporting proof such as hospital record or school admission form

5. Who can apply for name correction in a birth certificate?

• The individual themselves (if adult)

• Parents or legal guardians (if the applicant is a minor)

• Authorized legal representative (through power of attorney, if applicable)

6. How long does the name correction process take?

Generally, it takes 15 to 30 working days, depending on the state or municipal authority’s verification and approval process.

7. Can I apply online for name correction in my birth certificate?

Yes ✅. Some states provide an online portal for applying through the Municipal Corporation or Registrar of Births and Deaths.
Alternatively, LSO Legal Private Limited can help you file the correction completely online, including affidavit preparation and Gazette application.

8. What if my birth was registered in another city or state?

You must contact the Registrar of Births and Deaths in the area where the birth was originally registered. LSO Legal can guide you through the inter-state correction process if needed.

9. Can I change my name completely in the birth certificate?

Yes, but it requires a legal name change through Gazette publication first. Once the Gazette is published, the corrected name can be updated in the birth certificate and other documents.

10. How can LSO Legal help in this process?

LSO Legal Private Limited provides end-to-end assistance — from affidavit drafting and document collection to Gazette filing and registrar application — ensuring your corrected birth certificate is legally valid and accepted nationwide.

Helpline: 0755-4222969 | 9171052281 | 8109631969 | 8085829369
WhatsApp: 9171052281
Website: www.lsolegal.com