December 11, 2025

How To Correct Name In Marksheet For Passport Gujarat

Complete guide on correcting name in marksheet for passport. Understand documents required, affidavit format, board procedure, gazette rules and how to avoid passport objections.

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How to Correct Name in Marksheet for Passport – Complete Step-by-Step Guide

A passport is one of the most important identity documents issued by the Government of India. Every detail entered in the passport—especially name, date of birth, and parents’ names—must match your educational records, Aadhaar, PAN, and birth certificate.

If your marksheet has an incorrect name, the Passport Office (PSK/POPSK) may:

mark your application as defective,
raise an objection, or
keep your case on hold/reject during police verification.

To avoid these issues, the most reliable, legally accepted method is:
Correct your name in the marksheet first, and then apply for the passport using the corrected version.

This blog explains the entire procedure professionally, deeply, and clearly.

1. Why Name Mismatch in Marksheet Is a Serious Issue for Passport?

Passport Seva Kendra follows strict international standards. According to government norms:

Identity Consistency
— Your name must match across all documents.
Educational Proof Verification
— Class 10 marksheet is treated as primary proof of identity + DOB.
Police Verification Requirements
— If the educational record and Aadhaar/PAN do not match, police verification fails.

For this reason, a wrong name in marksheet may stop the passport process entirely.

2. Common Types of Errors in Marksheet That Affect Passport

Name errors may include:

Incorrect spelling (example: “Karan” → “Karran”)
Missing surname or extra surname
Only initials vs full name mismatch
Incorrect father/mother’s name
Post-marriage name change
Religious/cultural name change
Clerical mistakes by school or board

All these create major discrepancies for the passport authority.

3. Documents Required for Name Correction in Marksheet

Different boards may ask for different documents, but typically you need:

Correction application form (as per Board guidelines)
Aadhaar Card
Old marksheet (original)
School Admission Register extract / Scholar Register page
Father's/Mother’s ID proof
Name Correction Affidavit
Gazette notification (if applicable)
School Principal’s forwarding letter
Photographs

Passport Office accepts only official government documents, not simple handwritten certificates.

4. Official Procedure for Name Correction in Marksheet

a) Submit Application to the Board

Every Board (CBSE, ICSE, State Boards) has a defined correction system.

b) School Verification

The school verifies the original admission record and certifies the correct name.

c) Document Verification by Board

Board checks Aadhaar, Birth Certificate, and school record to confirm accuracy.

d) Issue of Corrected Marksheet

Once approved, the Board:

Cancels the old marksheet, and
Issues a fresh corrected marksheet.

e) Use Corrected Marksheet for Passport

This corrected marksheet must be submitted during your passport application.

5. Which Documents Are Most Important for Passport Name Verification?

Passport Authority of India considers the following as strongest identity proofs:

Corrected Class 10/12 Marksheet
Gazette Notification (for name change)
Name Correction Affidavit
Aadhaar with corrected name
Birth Certificate
School Admission Register extract

Any inconsistency in these will immediately trigger objections.

6. Is Gazette Notification Mandatory?

It depends on your situation:

Not Mandatory When:

✔ Only spelling correction
✔ Minor mistakes
✔ Surname missing or one-letter changes

Mandatory When:

✔ Changing full name
✔ Adding/removing surname completely
✔ Marriage-based name change
✔ Religious/cultural new identity
✔ Two names merging or splitting

Passport authority treats complete name change as a “legal identity change” — hence Gazette becomes compulsory.

7. How Does a Corrected Marksheet Help in Passport Approval?

Corrected marksheet ensures:

Consistency in all documents
Smooth police verification
No objections from passport officer
No future visa rejection (USA/UK/Canada/Europe)
Permanent correction in board records

A corrected marksheet = a clean and error-free passport file.

8. Step-by-Step Flow (Marksheet Correction → Passport Application)

Step 1: Collect All Documents

Aadhaar, PAN, Birth Certificate, old marksheet, school record, affidavit, etc.

Step 2: Get School Verification Letter

The Principal certifies the correct name from original admission records.

Step 3: Prepare Affidavit

The affidavit must clearly mention:

Old name
Correct name
Reason for correction
Supporting documents

Step 4: Gazette Publication (if required)

For full name change or marital identity change.

Step 5: Submit Application to Board

Processing time varies from 15 to 60 days depending on the board.

Step 6: Receive Corrected Marksheet

Your old marksheet becomes invalid automatically.

Step 7: Apply for Passport with Corrected Details

Fill your passport form using the corrected name.

Step 8: Police Verification

Verification gets completed smoothly because all records match.

9. Professional Tips for Passport Applicants

Never keep two different versions of your name
Apply correction before applying for passport.
Keep affidavit + Gazette ready
Passport officials always appreciate clear documentation.
Cross-check school records
Admission Register is the root record of all corrections.
Avoid last-minute corrections
Do corrections at least 2–3 months before passport filing.
Name correction in marksheet is safer than giving explanations
Direct correction removes future visa issues.

10. Conclusion – Passport Requires Perfect Document Harmony

A passport application can only succeed if your identity is consistent across all documents.
If your marksheet contains an incorrect name, the safest, most professional, and government-approved solution is: