How to Correct Surname in Marriage Certificate – Full Step-by-Step Guide

Your surname is one of the most important identifiers in all official documents. When a marriage certificate contains the wrong surname—either due to spelling errors, typing mistakes, or mismatch with Aadhaar/PAN/Passport—it creates problems in legal processes such as:

• Passport issuance

• Visa applications

• Bank account updation

• Property registration

• Name change after marriage

• Government verification

Because a marriage certificate acts as a primary age & marital status proof, correcting the surname becomes mandatory.
This guide explains why surname correction is needed, how to apply, documents required, timeline, fees, and when Gazette Notification is required.

1. Why Do You Need to Correct Surname in Your Marriage Certificate?

Incorrect surnames lead to:

Identity mismatch

Your Aadhaar, PAN, Passport, Voter ID must match your marriage certificate details.

 Passport rejection

The passport office often raises “Document Mismatch” objections due to incorrect surname.

 Legal complications

Property registry, insurance, nomination, and child birth certificates may require the correct marital surname.

 International travel issues

If spouse surname is incorrect, visa applications may be delayed or rejected.

 Record updating

If a woman adopts her husband’s surname after marriage, correction must be recorded officially.

2. Common Reasons for Surname Errors in Marriage Certificates

Surname mistakes generally happen due to:

• Typographical or spelling errors

• Wrong entry by registrar office

• Use of maiden surname vs married surname

• Handwritten register errors during marriage registration

• Mismatched identity proof used during marriage

• Wrong surname of husband or wife written

• Missing surname or incomplete surname

• Translation errors (Hindi–English spelling)

These errors should be corrected as soon as possible.

3. Who Can Correct the Surname in a Marriage Certificate?

Surname correction can be done only by the authority that issued the certificate, such as:

• Sub-Divisional Magistrate (SDM)

• Marriage Registrar

• Municipal Corporation / Municipal Council

• Registrar under Hindu Marriage Act, 1955

• Registrar under Special Marriage Act, 1954

No other department has the authority to change it.

4. Documents Required for Surname Correction in Marriage Certificate

You will need the following documents:

1. Original Marriage Certificate (with incorrect surname)

Mandatory for verifying the mistake.

2. Identity Proof of Husband & Wife

• Aadhaar Card

• PAN Card

• Voter ID

• Passport (if available)

3. Correct Surname Proof

Any document showing the correct surname:

• Birth Certificate

• School Marksheet

• Aadhaar with correct surname

• PAN with correct surname

• Passport

• Voter ID

• Gazette Notification (if change is major)

4. Joint Affidavit

A sworn affidavit by husband & wife stating:

• The incorrect surname

• The correct surname

• The reason for correction

• Voluntary consent for correction

5. Passport-size Photos

Recent photographs of both spouses.

6. Application Form for Correction

Available in SDM/Municipal office.

5. Step-by-Step Process for Surname Correction in Marriage Certificate

Step 1: Identify the Type of Error

Check if the mistake is:

• Minor spelling error

• Major surname change

• Wrong surname

• Incomplete surname

• Maiden vs married surname

This helps determine whether Gazette is required.

Step 2: Prepare Required Documents

Collect correct name proof, ID proof, marriage certificate, and supporting documents.
Make sure the surname matches across all documents.

Step 3: Draft a Joint Affidavit

The affidavit must include:

• Husband & wife details

• Marriage details

• Incorrect surname printed on certificate

• Correct surname

• Declaration that correction is required

• Both signatures

Affidavit must be notarized or attested by First Class Magistrate.

Step 4: Submit Application to Marriage Registrar / SDM Office

Submit:

• Application Form

• Original certificate

• Joint affidavit

• Correct surname proof

• Identity proofs

• Photos

The registrar will verify the marriage register entries.

Step 5: Registrar Verification

The officer cross-checks:

• Marriage Register entry

• ID proofs

• Affidavit

• Supporting documents

If verified, approval is granted.

Step 6: Issuance of Corrected Marriage Certificate

Once approved:

• Old certificate is marked “Cancelled”

• New corrected marriage certificate is printed

• Updated surname is officially recorded in government register

This corrected certificate is legally valid everywhere.

6. How Long Does Surname Correction Take?

Total Approximate Time: 7 to 20 Days

7. Fees for Surname Correction

Approximate cost:

• Government Correction Fee: ₹100 – ₹500

• Affidavit Charges: ₹50 – ₹150

• New Certificate Print Fee: ₹50 – ₹200

• Gazette Notification (if required): ₹900 – ₹1100

Fees vary by state.

8. When Is Gazette Notification Required?

A Gazette notification is needed when:

• Full surname is changed

• Woman adopts a new surname after marriage

• Major spelling/structure change

• Identity documents do not match

• Complete name change (not just correction)

For small spelling errors, Gazette is not required.

9. Reasons Your Correction Request May Be Rejected

Registrar may reject if:

• Documents mismatch

• Affidavit is incomplete

• Wrong identity proofs

• Marriage register entry does not match

• Gazette not provided (when required)

• Signature mismatch

• Incorrect supporting documents

Always submit accurate and consistent documents.

10. Conclusion

Correcting the surname on your marriage certificate is essential for ensuring accuracy in all legal records. A small error can cause major issues in passport processing, visa applications, banking, and government verification.
By following the proper procedure—affidavit, accurate documentation, registrar verification—you can obtain a corrected certificate easily.

A corrected surname ensures smooth legal processes, clear identity proof, and hassle-free future documentation.

For applying online, click here and fill your details.

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