Why it is important to update service record name change
Requirements for change of name in service records
Your service records are official documents that contain details of your employment history and achievements during employment. Therefore, your name in your service records should always be correct. Mistakes in the name in these service records can cause many problems for you like salary and pension or other official work. If this is not done, your identity can be proved differently. Due to which your work may get hindered and you will not be able to avail the benefits of government facilities.
Process for Name Change on Service Records
Information on service record name change procedure
There is a general procedure in India for changing the name in the service record. For this, the government employee has to go to the office of the department in which he is serving and apply for a name change. There you will have to show proof of your name change. For which you will have to publish the name change in gazette notification. After the name change is done, you will have to submit the gazette notification of your name change to the department along with your application. This gazette notification becomes the proof of your name change. On the basis of which the name gets changed in your service book record.
What is Gazette Notification ?
Process of change name in service records through gazette notification
Gazette notification is an official government publication in which public notices are published. It is considered a kind of legal document. It is also used for name change. When you apply for a name change in service book record, the department will ask you for the gazette notification of your name change as proof. So you have to first apply for a name change in the gazette. After the name change is published in it, that gazette is considered a legal certificate of name change. Based on this, the name will also be changed in your service book record.
Conclusion – So if you are a government employee or serving in any government sector or have retired, then you will also need a gazette notification to change the name in the service book record. There is a procedure for changing the name in it. After completing which you can publish the name change in the gazette notification. For this, you can also contact some companies which provide online service all over India. Through their service, you can get your name change gazette sitting at home.
1. How can I change my name in my service book record?
To change your name in the service book, you need to follow three steps:
Prepare a notarized affidavit mentioning your old and new name.
Publish your name change in two newspapers.
Submit the Gazette Notification to your department HR or establishment office for official update.
2. Which documents are required for service book name correction?
You’ll need:
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Name Change Affidavit (Notarized)
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Gazette Notification copy
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Newspaper publication copies
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ID Proof (Aadhaar, PAN, or Passport)
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Application to the Head of Department (HOD)
3. Is Gazette Notification mandatory for updating the service record?
Yes. Gazette Notification is legally mandatory for changing your name in any government or semi-government record, including the service book.
4. Can I change my name in the service book after marriage or divorce?
Yes. Women employees can update their surname or name after marriage or divorce by submitting an affidavit, marriage/divorce certificate, and Gazette Notification to their HR department.
5. What is the process to correct a spelling mistake in the service book?
If there’s a minor spelling error, you can submit an application with supporting proof (like Aadhaar or 10th certificate) to your department.
However, if the name itself changes (e.g., after marriage), you must go through the Gazette publication process.
6. How long does it take for the name change to reflect in service records?
The process usually takes 20-30 working days after submission of verified documents to the concerned department or DDO (Drawing & Disbursing Officer).
7. Do private company employees also need Gazette Notification?
For private sector employees, Gazette Notification is not mandatory but highly recommended, as it serves as official legal proof of your name change for HR records and future verification.
8. Who approves the name change in government departments?
The Head of Office / HR / Establishment Section verifies the documents and updates the new name in the Service Book, Salary Record, and PF Account after obtaining approval from the competent authority.
9. Can I apply for this process online?
Currently, most government departments require offline submission, but LSO Legal Private Limited provides complete online documentation support including affidavit, newspaper publication, and gazette process assistance.
10. How can LSO Legal help in service book name correction?
LSO Legal Private Limited offers a professional service for:
Affidavit drafting & notarization
Newspaper publication
Gazette Notification filing
HR guidance for departmental submission
Helpline: 0755-4222969 | 9171052281 | 8109631969 | 8085829369
WhatsApp: 9171052281
Website: www.lsolegal.com
