Andhra Pradesh State Gazette Name Change Process – Form, Fees & Timeline (Complete Guide)

If you live in Andhra Pradesh and you want your new name to be legally accepted across government records (Aadhaar, PAN, Passport, education certificates, bank/KYC, job records, etc.), the safest “legal backbone” is getting your name change published in the Official Gazette.

In Andhra, the Gazette work is handled through the Commissioner of Printing, Stationery & Stores Purchase (Vijayawada), and AP also maintains an official AP eGazette portal.

This blog explains the Andhra Pradesh (State-level) Gazette name change process in a practical “local” way—like how people actually do it in AP—so you don’t waste time in back-and-forth.

1) What is “Andhra Pradesh State Gazette” for name change?

The AP State Gazette is an official government publication. When your old name and new name appear there, it becomes strong legal proof that:

• “Old Name” and “New Name” refer to the same person

• The change is voluntary, declared, and publicly notified

• Government departments and institutions have a standard basis to update records

In simple words: “Gazette lo ochindi ante… documents lo change cheyyadam easy avuthundi.”
(Once it’s in Gazette, updating documents becomes smoother.)

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2) Who typically needs Gazette name change in Andhra Pradesh?

Common AP scenarios where Gazette becomes very useful:

• Spelling correction (like extra letter, missing letter, surname mismatch)

• After marriage (surname change / adding husband’s surname)

• Name change by choice (personal reasons)

• Education record mismatch (SSC/Inter/degree name mismatch)

• Passport / Visa / Gulf jobs / overseas KYC

• One name across all documents (Aadhaar vs school vs bank differences)

3) Documents required (AP-focused practical checklist)

Most applications generally revolve around these documents:

A) Core documents (almost always needed)

1. Name Change Affidavit (notarized)

2. Newspaper publication proof (usually 2 papers: one regional + one English)

3. ID proof (Aadhaar / Passport / Voter ID etc.)

4. Address proof (current address proof)

5. Passport size photos (as asked)

B) Supporting documents (as per your case)

• Marriage certificate (if name changed after marriage)

• SSC/Inter memo / degree certificates (if education record needs correction)

• Birth certificate (if needed for identity consistency)

Tip: Keep all proofs in one clean file + one “soft copy” set, because many offices ask for a typed matter/soft copy as part of Gazette publication practice.

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4) Step-by-step process in Andhra Pradesh 

Step 1: Prepare the Affidavit (the base legal declaration)

You first prepare an affidavit stating:

• Old name (as per existing documents)

• New name (desired final name)

• Father/Husband name

• Full address

• Reason for change (marriage/correction/personal)

• Declaration that both names belong to you

Then get it notarized.

Local reality: Many people in AP do this through a notary near courts/Meeseva areas because the format and language matter.

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Step 2: Publish the name change in Newspapers 

Next, you publish a notice in newspapers (commonly):

• 1 Telugu daily (regional)

• 1 English daily

The ad usually contains:

• Old name → New name

• Address

• Date

• Sometimes affidavit reference

This step is important because Gazette is meant to be a public notification mechanism.

Step 3: Prepare the Gazette application file 

Your Gazette file generally includes:

• Application form / covering letter

• Affidavit copy

• Newspaper clippings (original or published proof)

• Self-attested ID/address proofs

• Photos

• Payment proof (government fee/challan, as applicable)

Many guidance sources mention submitting the file with the required fee and documents to the publication department / gazette office.

Step 4: Submit to the AP Gazette authority 

In Andhra Pradesh, the Gazette office contact details publicly list the authority as:

Commissioner of Printing, Stationery & Stores Purchase,
Muthyalampadu, Vijayawada, Krishna District, AP – 520011
Phone: 7675040553
Email: commissionerofprintingstationery@yahoo.com

This is where the application is processed for Gazette publication related matters.

Step 5: Scrutiny, approval, and publication

After submission:

• They scrutinize your file

• If anything is missing (format mismatch, unclear newspaper text, wrong affidavit content), they may ask correction

• Once accepted, it gets queued for publication

Then your name change appears in the Gazette and you can use it for record updates.

5) AP Gazette “Form” – what people usually mean

When people say “Gazette form,” they usually mean:

• A simple application format + name change matter format (old/new name declaration)

• Attachments checklist + payment details

Because formats can vary by office instructions and change over time, the safest path is to prepare it exactly in the manner accepted by the AP Gazette office or through a professional who already handles AP filings.

(And yes—this is where most applicants get stuck: wrong format + missing enclosure.)

6) Fees in Andhra Pradesh 

Fees can vary based on:

• Whether it’s regular/ordinary or urgent category (if available)

• Newspaper choice (big difference in cost)

• Documentation support / drafting

So instead of claiming one fixed number, think of it like this:

Typical cost heads

1. Affidavit + notarization

2. Newspaper advertisements (Telugu + English)

3. Government Gazette publication fee / challan

4. Documentation & handling (if done via professional/advocate)

Most people in AP end up spending more on newspaper ads than on affidavit, and professional handling is chosen mainly to avoid rejection/return.

7) Timeline (realistic expectation in AP)

A practical timeline looks like:

• Affidavit: same day

• Newspaper ads: 1–3 days (depends on paper schedule)

• File preparation + submission: 1–2 days

• Gazette publication: commonly a few weeks (depends on queue/scrutiny)

(If you’re targeting passport/visa deadlines, you should plan early.)

8) Common mistakes that cause delay or rejection 

These are the usual “file return” reasons:

• Affidavit format not clear (old/new name not properly mentioned)

• Newspaper ad missing address/identity clarity

• Mismatch between affidavit and newspaper wording

• Missing self-attestation on proofs

• Poor-quality prints/scans

• Submitting without proper fee proof (challan/DD as applicable)

9) After Gazette: What to update next?

Once Gazette is done, you can update:

• Aadhaar

• PAN

• Passport

• Bank KYC

• SSC/Inter/University records (as applicable)

• Employment/service records

• Property documents (if needed)

Each department has its own procedure, but Gazette acts as the strongest supporting proof.

How LSO Legal can help 

LSO Legal 
The concept of LSO Legal (Life Saving Organisation) originates from the fundamental values of the Indian Constitution. Under Part III (Articles 12 to 35), the Constitution guarantees every citizen fundamental rights — equality, freedom, protection from exploitation, religious freedom, cultural and educational rights, and the right to constitutional remedies. Recognized by the Ministry of Corporate Affairs, Government of India, LSO Legal Private Limited is a duly incorporated legal-service-provider company functioning under the Companies Act, 2013. It is a government-registered statutory institution that lawfully assists citizens in correction or change of names in official records and other document rectification services.

After official registration, LSO Legal established a strong national advocate panel consisting of experienced and licensed lawyers with over 30 years of practice across all districts and states of India — including representation in District Courts, High Courts, and the Supreme Court.

Core Services include:
Name change & document correction, court marriage registration, divorce & family law, accident compensation claims (MACT/RCT), cheque bounce & recovery, civil/criminal cases, corporate and employment disputes, online consultation, and document automation.

Digital Legal Platform:
LSO Legal has built a comprehensive AI-enabled digital system with online case registration, court fee calculators, advocate dashboards, citizen feedback, and automatic document generation.

Associated NGO:
The Life Saving Organisation (NGO) supports accident victims and economically weaker citizens by providing legal and medical aid.

Vision: To build India’s most trusted and transparent digital legal-service ecosystem.
Mission: To simplify legal procedures through technology, trained advocates, and transparent pricing — ensuring justice, dignity, and equality for all.

The company has been serving for over 30 years, continuing its legacy of justice and citizen empowerment

For applying online, click here and fill your details.

WhatsApp: + 918109631969

Email: support@lsolegal.com | Website: https://lsolegal.com

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Practically, what LSO Legal does for AP Gazette name change

• Correct affidavit drafting (case-wise: marriage/correction/personal)

• Newspaper ad content drafting (so it matches affidavit exactly)

• Complete file preparation (attachments + sequencing)

• Submission support + follow-ups

• Post-gazette guidance: “which document first, what proof required” so your updates don’t get rejected

FREQUENTLY ASKED QUESTIONS (FAQs – ENGLISH)

Q1. Is Andhra Pradesh State Gazette valid for name change?

Yes. Andhra Pradesh State Gazette is legally valid for correcting or changing name in state-level documents such as Birth Certificate, School Records, Caste Certificate, and other AP government records.

Q2. Is newspaper publication mandatory before Gazette in Andhra Pradesh?

Yes. In Andhra Pradesh, publication in one Telugu newspaper and one English newspaper is mandatory before applying for State Gazette notification.

Q3. How much time does Andhra Pradesh State Gazette name change take?

The complete process usually takes 20 to 30 working days, depending on document verification and Gazette publication schedule.

Q4. What is the total cost of Andhra Pradesh State Gazette name change?

Self-processing cost generally ranges between ₹4,000 to ₹6,000. Through legal assistance, the cost may vary based on urgency and documentation complexity.

Q5. Can Andhra Pradesh State Gazette be used for Passport or PAN correction?

In most cases, Central Gazette is preferred for Passport, PAN, and all-India documents. Andhra Pradesh State Gazette is mainly suitable for state-specific records.

Q6. Can minors apply for name change in Andhra Pradesh Gazette?

Yes. For minors, parent/guardian affidavit, birth certificate, and identity proof of parents are mandatory.

Q7. How can LSO Legal help in Andhra Pradesh State Gazette name change?

LSO Legal provides end-to-end assistance, including affidavit drafting, newspaper publication, document verification, application filing, and follow-up with Andhra Pradesh Gazette authorities—ensuring a legally compliant and smooth process.